IT Procurement and Purchasing

Approved Hardware and Software Standards

To ensure system compatibility, security, and the ability to provide technical support, the company maintains a strict list of 'Standard Issue' hardware and software. All laptops, monitors, and peripherals must be purchased through our approved vendor channels. We do not allow the use of 'consumer-grade' hardware bought from retail stores, as these often lack the necessary management chips and security features required for our network. Similarly, all software must be vetted by the IT Security team before purchase to ensure it does not contain vulnerabilities or violate our data privacy policies. By sticking to these standards, we can provide faster repairs, consistent updates, and a more stable working environment for all employees.

The Purchasing Approval Workflow

If you require new equipment or a software license that is not standard issue, you must submit a 'Procurement Request' via the IT portal. This request is automatically routed to your department's budget holder for financial approval. Once the budget is approved, the IT Procurement team will review the technical specifications. If the request is for a non-standard item, we may suggest a supported alternative that meets the same needs. After both financial and technical approvals are secured, the order is placed with our vendors. You will receive an automated notification with an estimated delivery date. Note that specialized hardware or international shipping can take several weeks, so please plan your requests well in advance of your project deadlines.